HR and Office Administrator - AVTEL Access Control Systems

HR and Office Administrator

Location: AVTEL Japan, Tokyo

Salary: As per market standards

Job Role:
Good operational, administrative and organizational skills are required to deliver people management (HR) services to the employees of AVTEL Limited., which directly contribute to company’s mission to provide excellent customer service for all our clients.
The goal is to ensure the HR department’s operations will be running smoothly and effectively to deliver maximum value to the company. You will work closely with the Group HR manager and the entity manager in the administration of HR Policies & Programmes: Recruitment, On-boarding and Off-boarding process, Performance Management, Employee Engagement, Learning & Development, Training, Compensation and Benefits.
Job Responsibilities:
  • Assist in talent acquisition and recruitment processes.
  • Conduct employee onboarding and off-boarding processes.
  • Assist the business managers in designing and executing training & development plans for employees.
  • Provide support to employees in various HR-related topics such as leaves, compensation, etc and resolve any issues that may arise.
  • Promote AVTEL’s Culture Compass and HR programs to create an efficient and conflict-free workplace.
  • Assist in development, updating and implementation of HR policies and Employee Handbook.
  • Assist the business managers in facilitating periodic Performance Reviews in the entity.
  • Gather and analyse data with useful HR metrics, like time to hire, cost of hire, employee turnover, training data, and employee turnover rates.
  • Working closely with the external consultants and ensure 100% statutory compliance pertaining to statutory and labour laws.
  • Maintain employee files and records in electronic and paper form.
  • Coordinate, craft and publish related HR Internal Communications.      
  • Identify improvements for the administrative and operational function for the HR department.
  • Assist in organizing cultural events and employee engagement activities in the company.
  • Work closely with other HR colleagues globally for execution of HR tasks assigned and assist in effective communication to the employees.
  • Providing administrative support to the senior business managers in the office.
  • Managing office correspondence, answering incoming calls and interacting with clients/prospects, as necessary, and internal staff and senior-level executives.
  • Scheduling a variety of meetings, team outings, etc as needed.
  • Arrange Visas, international and domestic travel as needed.
  • Documentation Management (Filing, faxing, scanning and photocopying) as needed.
  • To perform general divisional duties to include: ordering stationery, general technology support, printer maintenance, preparing the agenda for team meetings, couriers, post mails, etc.
  • Coordination with external accounts for monthly payroll process.
Expected Skills and Experience:
  • 3-5 years of relevant experience in the similar role.
  • Good knowledge of employment/labour laws
  • Bilingual in Japanese and English.
  • Dependable, exercising discretion and confidentiality.
  • Excellent organizational skills with an ability to think proactively and prioritise work.
  • Aptitude for problem-solving
  • Desire to work as a team with a results driven approach.
  • Microsoft Office skills, an ability to become proficient with Company specific software tools and technologies.
Degree/Diploma/Certification in Human Resource Management.